Behavioral Health Interventions of Greater St. Louis is seeking an energetic, diligent, self-motivated and articulate team player to join its staff as an Administrative Assistant. This position offers the opportunity to participate in a broad range of program operations as part of a professional, team-oriented organization.
The administrative assistant is responsible for clerical duties and organizational tasks as clerical support on behalf of the organization. Their responsibilites includes, but are not limited to arranging meetings, handling correspondence, preparing documents and providing clerical support on behalf of organizational & program administration.
The Administrative Assistant reports directly to the Operations Manager and will primarily
be responsible for preparing, recording and administering Payroll and Benefits, Accounts
Payable, General Ledger and assisting with other financial reporting processes. Based
on the duties described below, this is a part-time non-exempt position with some
benefits.
Scope of Responsibilities
Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
Occasionally traveling off-site to deliver reports or files to other departments
Ensuring the confidentiality and security of files and filing systems
Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
Operating copy equipment, fax machines, printers or other equipment necessary
Assist with agency trainings and other presentations
Assist in monitoring of day to day administrative and related functions throughout the organization
Assist in the development, maintainance, and monitoring of the task calander system throughout the organization
Other related duties as needed
Desired Qualifications
An Administrative Officer should have the following skills and qualifications to be successful in their role:
Good organization, time management and scheduling skills.
Basic bookkeeping experience, especially in accounts payable/receivable
Experiencing using office management software, including word processing software and spreadsheets
Typing speed of at least 60 words per minute with few errors.
Strong communication skills
Ability to multitask
BHI employment application
Return to BHI employment Opportunities
The position will begin mid-summer 2014 to assist the organization’s president/CEO with specific tasks, which include creating/updating accounting protocals in the policy and procedure manuals and handbooks, event planning,transition correspondence, publication management and the accounting aspect of special projects as well as those related to grantmaking. Responsibilities to be further defined upon hire. In 2021 and beyond, the role will be expanded as described. This position reports to the executive director.
